Employment Opportunity: Homelessness Enumeration Coordinator

Request for Proposal – Homelessness Enumeration Coordinator


Thanks to 70 years of donor support, United Way Peterborough & District (UWP) has a proud history of working with local human and social service agencies to transform our community. Working with our donors and our community, UWP seeks to change social conditions to create opportunities for a better life for individuals, families, and communities by making our community a better place to live for everyone. In our efforts to support our community to move from poverty to possibility, UWP became the Community Entity for the Homelessness Partnering Strategy (HPS) in 2007.

As Community Entity, UWP has received funding from the Government of Canada’s Homelessness Partnering Strategy (HPS) to coordinate a community homeless count for the Peterborough Area in 2018. The count will provide vital information to participating communities about their homeless population and contribute to the understanding of homelessness in Canada. The count will also include a registry week process that will help support improvements in the local service delivery system to better support those who are homelessness.


We are seeking an independent contractor to work collaboratively with UWP and our Advisory Committee to coordinate the Homelessness Count for the Peterborough Area.  The Coordinator will be responsible for coordinating and executing the Homelessness Count during the week of March 22, 2018 using a standard methodology defined by the Homelessness Partnering Strategy and Homelessness Count Advisory Committee.

The following package of supports will be used:

  • Guide to Point-in-Time Counts in Canada;
  • Canadian Observatory on Homelessness (COH) Point-in-Time Count Toolkit;
  • National Homelessness Enumeration Training Sessions;
  • Canadian Alliance to End Homelessness materials and tools regarding Registry Week Counts; and
  • Online Forum forums related to Registry Week and Point in Time Counts.

Project deliverables include:

  1. Implementing a homeless enumeration in the City and County of Peterborough using the methodology and criteria established by Federal and Provincial government, HPS Secretariat, and the Canadian Alliance to End Homelessness.
  2. Work within the timelines and under the direction of the Community Entity and Enumeration Advisory Committee.
  3. Prepare a weather contingency plan.
  4. Organization and execution of all pre-enumeration activities and events including stakeholder focus groups and community consultation.
  5. Recruitment and training of Enumeration Volunteers.
  6. Managing and executing the homelessness enumeration including any counts taking place in the county.
  7. Planning for and entering data from the Enumeration into the HPS data system and other data collection tools.
  8. Provide any support or data necessary to submit interim and final reports to HPS.
  9. Analysis of Enumeration Data in preparation for HPS and other reporting.
  10. Preparation of data and a final Enumeration report for community distribution.
  11. Meeting regularly on project activities with the Enumeration Advisory Committee.


The successful contractor should possess the following qualifications and experience:

  • Demonstrated experience in project management.
  • Demonstrated experience in effective volunteer management.
  • In-depth knowledge of best practices in volunteer recruitment, retention and succession planning principles.
  • Demonstrated ability to work independently within a framework of clearly defined objectives and timelines.
  • Demonstrated ability to communicate effectively and to develop positive working relationships with community organizations and with people from diverse backgrounds.
  • Post secondary education in social sciences, human resources, community development, or adult education is an asset or an equivalent level of work experience in a social service environment
  • Proficiency in MS Office including Word and Access or Excel
  • Knowledge of Peterborough City and County is preferred

Due to the travel required in the City and County of Peterborough, the contractor should possess a valid driver’s license and access to a reliable vehicle.


The contractor will be allocated $23,000 between Nov 1, 2017 to June 30, 2018 to complete the work contained within this RFP.


The winning bidder will be selected solely at the discretion of the United Way of Peterborough & District. All proposals submitted by the deadline will be reviewed to ensure they meet all the requirements outlined. All responsive bids will be scored and the top three bids will be evaluated by United Way Peterborough & District. Negotiations with the winning bidder are expected to result in a contract award in 2-4 weeks.

Your proposal should address the following:

  1. A detailed background of your experience and expertise that supports your ability to meet the activities described in the RFP.
  2. An outline and description of similar work or projects completed including references from two organizations that have directly benefited from your work.
  3. A detailed summary of your approach to undertaking the work outlined in this RFP which reflects your understanding of its scope. Include outcomes to be achieved and an evaluation plan.
  4. A resume and contact information.

Please submit your application by 5pm on Wednesday November 8, 2017 via email to:

Jim Russell
CEO, United Way of Peterborough & District


Early Campaign Results Announcement: $300,000

Thumbs up

Close to 60 people jammed the lobby of Robinson Place to hear an update of United Way Peterborough and District’s 2017 Campaign. On hand were Campaign Chair Neil Morton of PTBO Canada, United Way CEO Jim Russell, Dwight Couchman, Sponsored Employee from Ontario Public Services, and Michelle Saunders on site Ministry Employee Campaign Coordinator.

Proceedings opened with Russell thanking those gathered for their public service and early energy in their workplace Campaign, “we can’t thank you enough for how hard you work in your day jobs and how much that effort makes for a better community.”

Morton followed, bellowing enthusiastically, “Everyone say Plaidtastic!”, a reference to the plaid theme that is marking this years’s Campaign.  “Plaid is the great equalizer representing hard working, roll up your sleeves people who believe in community.”

Jack-o-lanterns were ablaze flaming 300 K, to represent the results so far in the Campaign. Russell gushed  “there is incredible momentum this year. The community is abuzz with plaid, and we are on pace for success.” A testament to the leadership of Morton and his Cabinet, he affirmed.

Pumpkin Heads

The throng were reminded that November 2 at the Memorial Centre is Plaid Night with the Petes and tickets are still available for $20. Canada 150 Plaid scarves are on sale for $25. Both can be purchased at the United Way office.

The Campaign goal for 2017 is $1.85 million.


Petes Plaid Night

Plaidtastic Puck drop

Today in the Pat Casey Alumni room at the Memorial Centre, Jim Russell CEO of the United Way of Peterborough and District together with the 2017 Campaign Chair Neil Morton announced that Thursday November 2 will be Plaid Night at the Peterborough Petes game against the Sarnia Sting. Coining a neologism, Morton implored everyone to plan to have “plaidtastic night!” Enthusiastically Mr. Morton went on to describe the importance of this year’s campaign theme, “When I think of plaid and its history it represents hard working industrious people and communities, where everyone is included.” Morton was giddy in his delight at the thought of seeing the Memorial Centre sold out with everyone wearing plaid, “it’s a dream come true!”

Petes, Neil, Jim

Matt D’Agostini of the Petes was unabashed in his support of the night and the partnership with the United Way. As a special enticement for the public to come out to the game, he was joined at the podium by three of the Petes players, Cole Fraser, Matthew Timms, and Dylan Wells. They all sported redesigned special edition maroon, black and cream, Plaid, game day sweaters. The jerseys will be worn during the game and be auctioned off with all proceeds going towards the annual campaign.

Patrick McAuley, Bowes & Cocks and Jim Bailey, Camibium Inc.

Patrick McAuley, Bowes & Cocks and Jim Bailey, Cambium Inc.

Co-sponsors of the one of a kind sweaters were Cambium and Patrick McAuley of Bowes and Cocks. Jim Bailey of Cambium Inc. spoke of the culture of his workplace and the importance to give back to the community, “for us it was a perfect fit, with both the United Way and the Petes being important to Peterborough.” In addition Ashburnham Realty is sponsoring the skybox for the evening.


Noah Crowley, of Sun Life Financial, Chair of the silent auction table for the event shared a list of items so far secured including, Gold Leaf Tickets, an Anaheim Ducks game jersey signed by Nick Ritchie, a Fitbit from Best Buy, signed Kurtis Foster hockey stick, and a special “suite Night Out” package which will include a box, tickets for 8, and food for the evening sponsored by Ricky’s.


Jim Russell sporting a day of the dead bow tie in honour of November 2, thanked people for joining and implored the room, “Let’s have a sea of plaid!”


There are $20 tickets still available, $7 of each going directly to the United Way, as well as Plaid scarves for $25. Both are available at United Way office.

Event details

United Way Plaid Night-Flyer